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Home » Organize

How to Create a Paperless Family Calendar System

November 2, 2022 Filed Under: Organize, Paper

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News flash. I do not use paper planners or calendars.  While I think they are super-cute, with all of their pretty fonts and graphics, my aversion to paper clutter keeps me from using them.  Instead of paper planners, I use a super simple, budget-friendly paperless family calendar system in order to keep my family’s (sometimes crazy) schedule under control. Without my paperless family calendar system, I’d be even more of a hot mess than I am now. And that, my friends, would not be a pretty sight.

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How to Create a Paperless Family Calendar System

Step 1 Buy a dry erase calendar. Like this one which can be mounted on a wall.

Or this one, which is magnetic.

Also, pick up some dry erase markers in multiple colors.

Step 2 Install your calendar in a central location so every member of your family will have access to it. I have mine on the refrigerator, because, with three boys, you know they won’t miss it!

Here’s our family’s dry erase calendar. As you can see, it’s nothing fancy.

How to Create a Paperless Family Calendar System

Step 3 Assign each member of the family a color and fill out the monthly schedule using that color. Add events to the calendar as they come up. Do this as soon as you receive a paper reminder and discard the paper immediately in order to avoid paper clutter.

Step 4 As you complete days, erase them. Midway through the month, start the next month’s calendar. This way, you won’t be taken by surprise by an upcoming event.

Step 5 Use the “notes” section of the calendar for your weekly menu plan or daily to-do lists.

Step 6 Once you’ve set up a home command center with your family’s (color coded) monthly activities, you can take the process a step further by adding in a digital version of your family calendar.

How to Create A Digital Paperless Family Calendar

There are several family calendar apps and programs available which can help you go paperless and keep your family organized at the same time.

I use the Apple calendar app on iCloud.com.  My entire family uses Apple products, so it’s easy for us to sync all of our events. The Apple calendar has an option to add multiple, color-coded calendars. I have created a calendar for each member of my family as well as a calendar for activities which the entire family participates in. And, if my kids were even remotely organized, they could create their own calendars on their phones and share them with me over the cloud. But, of course, they are not so they don’t.

I love that with the Apple calendar, all of the information is synced across all of our Apple devices. Plus, if I ever needed to, I can print a calendar at any time. Which I won’t because…paper clutter.

If you do not have Apple devices, don’t fret! There are many similar apps/programs available for various devices. For example, if you have Windows devices, you can use Microsoft Outlook to coordinate your family’s activities.

Additionally, you can create a paperless family calendar with Google Calendar (a very popular option) or Cozi. In case you’ve never heard of the Cozi Family Organizer, it’s a free app which is available for iPhones, Windows phones, Andriod devices, as well as web browsers. Which is great if your family utilizes a variety of electronic devices. The Cozi app not only allows for color-coded calendars, but it also has options for creating shopping and to-do lists. It even has a built-in meal planner and family journal.

If I wasn’t already so immersed in all things Apple, I would definitely use Cozi.

That’s it. Now you know how I manage to keep my family of 5 {fairly} organized. My method is not only super simple (which is the only way I roll), but it is also budget friendly. No expensive planners, calendars or programs here! You can use my paperless family calendar method to get your family’s various activities under control once and for all.

paperless family calendar | digital family calendar | organize family activities #declutter #paperless #declutterpaper #simplify

READ MORE:

  • How To Get Your Entire Family Organized And On The Same Page
  • Organize Paperwork: The Best Tips To Help You Control Paper Clutter
  • How To Declutter Paper In 4 Simple Steps (And Keep It That Way)

About the author

cheryl-uncluttered-simplicity

Cheryl is a mother of three (already big) boys and in 2016, she founded the Uncluttered Simplicity blog. Since the start of her blog, she has travelled a personal (and sometimes very challenging) journey to become a minimalist and even went tiny for six months. She has paid off large amounts of debt and experienced the joy and simplicity of decluttering and organizing her small home and entire life.


« Just One Less: Own Less Stuff So You Can Have More Of What Matters
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Reader Interactions

Comments

  1. Cheryl Lemily says

    June 12, 2017 at 2:08 PM

    Angela,
    Thanks for stopping by! I love your blog 🙂 I too, purchased the Lawson’s course through a bundle and I have started it. What impresses me the most is that they have not only gone paperless in their home but their business as well. I hope to be able to do that one day. My son is starting college in the fall and I am hoping to be able to encourage him to use a digital planner to keep his course-work straight.

  2. Angela @ Setting My Intention says

    June 12, 2017 at 7:09 AM

    I love the idea of a paperless home! I recently got the Lawson’s book and course through a bundle deal and I’m really looking forward to dig into it! As my boys get older, I really need to teach them how to utilize and share their calendars so that we can all be on the same page. We use one paper calendar right now on the fridge which seems to work pretty well right now. Thanks for these helpful tips.

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